MINUTES OF THE
ORDINARY MEETING OF
EGREMONT TOWN COUNCIL
TUESDAY 16TH MAY 2017
IN THE SUPPER ROOM OF
EGREMONT MARKET HALL
Present: Mr Neil Ferguson (NF) Acting-Chairperson Mrs Jean Lewthwaite (JL) Mr Wilf Sibson (WS) Mr Michael McVeigh (MM) Mr John Burns (JB Mr Sam Pollen (SP) Mr Leigh Mossop (LM)
Mr David Southward (DS) County Councillor Mr Chris Whiteside (CW) County Councillor who arrived at 7pm Mr Drew Sandelands (DS) Whitehaven News Reporter Mrs Geraldine Pritchard (GP) Town Clerk Mrs Cheryl O’Pray (CO) Assistant Clerk
APOLOGIES FOR ABSENCE Apologies were received from LH with the reasons noted.
DECLARATIONS OF INTEREST ON ITEMS ON THE AGENDA RESOLVED to be noted that: MM declared an interest in all planning applications.
DS said that the newly elected County Councillor Mr Chris Whiteside may be joining the meeting later. DS went on to say that there wasn’t much to report and would not be until after the general election had taken place. SP asked that a letter of thanks and appreciation for his hard work and dedication (especially with regards Moor Row) is sent to Henry Wormstrup, this was resolved as well the agreement to purchase a small gift from the Chairperson’s budget. DS was thanked for attending and duly left the meeting. CW (who arrived at 7pm) was welcomed to the meeting and he was congratulated on becoming a new County Councillor, he went on to say that if Councillors had any issues, he could be contacted and he will try to address them. CW said he was concerned about the amount of traffic going through local villages, SP informed him that his predecessor Henry Wormstrup did a lot of good work with regards traffic calming in Moor Row and he asked that he continues with this, CW said he was committed to make this happen but stressed the main issue was the A595 which was not fit to cope with the amount of traffic. CW went on to concur that H Wormstrup had worked extremely hard and he had thanked him in his acceptance speech.
CHAIRPERSON’S REMARKS As LH was not present,, no report was given.
TO CONSIDER, APPROVE & SIGN THE MINUTES OF THE FOLLOWING: RESOLVED to approve and sign the minutes of the Ordinary Town Council meeting held on 18th April 2017 following the addition of attendees: Elected Mayor of Copeland Michael Starkie and Mrs Carole Woodman & Mr Bob Davis from The Core Youth club.
TO CONSIDER & REVIEW PLANNING APPLICATIONS MM left the meeting.
4/17/2151/OF1 Demolition of detached garage & erection of 3 no Dwellings Land behind 10/10a Market Place, Egremont No objection but Town Councillors ask that if Copeland is planning a site visit, the Town Council is invited too.
4/17/2153/OF1 Extension of first floor level to provide 3 additional teaching classrooms. Westlakes Academy, Main Street, Egremont. No objection.
TO RATIFY COMMENTS WITH REGARDS PLANNING APPLICATIONS RECEIVED BETWEEN TOWN COUNCIL MEETINGS There were no planning applications that required ratification
MM returned to the meeting
TO CONSIDER ANY REPORTS INCLUDING FINANCE, PERSONNEL CEMETERY, BOWLING GREEN, MARKET HALL, WEBSITE, ALLOTMENTS, DILAPIDATED BUILDINGS, HEALTH & SAFETY, WC PARTNERSHIP, EGREMONT REGENERATION, A595 WORKING GROUP, LONGLANDS LAKE
Finance RESOLVED to receive, consider & approve the following: a. Received and accepted the Annual Governance Statement b. Received and accepted the Asset Register 2016/17 c. The Asset Register to be placed on the Town Councils Website d. The breakdown of accounts to be received and accepted at the Annual Town Meeting held on the 23rd May 2017 e. The Town Council to take a column advert in Egremont2day for 12 months at a cost of £942.48 on the
agreement that the Town Councils annual column is on the same page. f. The Town Council to sponsor a ¼ page advert on behalf of Calderwood House at their upcoming summer ball and auction to be held on 13th July at a cost of £100. g. Town Council to purchase medals for the school bowling competition and to organise a trophy for the older group, also to engrave the current winning trophy for the primary school winner (once the competition as taken place)
Website RESOLVED to accept the verbal report from NF stating that no meeting had been held yet but all information was now on the website Bowling Green LM did not attend the last meeting but the tournament between Councillors and the bowling green members had taken place though unfortunately only a few Councillors could attend.
Allotments RESOLVED to accept the verbal report from SP where he stated that all decisions and recommendations made by Allotment working party would be sent to all, he also said that thanks had been given by Calderwood house for the free rent allowed for 2017/18 Dilapidated Buildings RESOLVED to accept the verbal report from MM stating that he would have expected the developers of these buildings to have moved on with the building work by now, SP said that LH along with the elected Mayor of Copeland will be keeping an eye on this. West Copeland Partnership/Town Plan RESOLVED to accept the verbal report by MM where he stated that a request from the administrator of the lengthsman scheme was due to be heard at a meeting last week but it was put on hold until the administrator could be there in person to do a presentation. A595 Working Group RESOLVED to accept the verbal report from SP and NF who attended the latest meeting and it was explained that the main aim of this action group was to get traffic off the minor roads and back onto the A595.
Cemetery RESOLVED to receive, consider and approve the following: 1. Four new sites for seats in the cemetery, LH to meet and show interested person where the sites are. 2. The guttering for the chapel is coming away, a quote has been requested. 3. WS has attended and said that there had been a problem with graffiti, GP to check with cemetery worker for more details. 4. SP mentioned the refurbishment of the chapels and he proposed a separate full council meeting to discuss this. County Councillor CW joined the meeting, agreed the agenda is deferred to allow CW to give his report (please see under public participation)
Market Hall RESOLVED to accept the final quote for the new kitchen at a cost of £6180 ex. Vat and also the refurbishment of the hatch in the supper room at a cost of £365.
Egremont Regeneration RESOLVED to accept the street inspection report from JS & WS who had independently walked the Main Street & noted their findings & which had been emailed to all Councillors. It was confirmed by County Council that the planters on main street could be moved. RESOLVED that SP to confirm the best site to help alleviate the problem of vehicles parking on pavements. RESOLVED to pay for the replacement of two trees on the Main Street which the County Council will plant and then take ownership of. RESOLVED to write to the County Council to ask them about painting the lampposts black.
TO CONSIDER & REVIEW CORRESPONDENCE
1. Copeland Pride of Place Campaign has not yet started, a letter was received from Copeland stating that once the initiative had been launched, the Town Council will receive some publicity material. 2. Gating order – LH had been approached by a business man who requested the Town Council’s support in obtaining a gating order which means that the public right of access could be closed off at night as there was a lot of anti-social behaviour taking place, the matter is currently with Copeland’s solicitor. 3. A Letter has been received from NatWest Bank stating they had received our complaints and the investigation was ongoing. 4. An invitation had been received from the Egremont Rugby Union Club to their celebration event on the 9th June at 4pm to thank supporters in helping them gain funding for their flood
alleviation defences which are now in place. 5. A letter has been received from Westlakes Academy principal and business manager to look at ways of working together with the Town Council, RESOLVED to invite them to the June or July meeting. RESOLVED that all other correspondence listed on the report & sent out with the agenda is accepted & noted.
TO RECEIVE THE CLERK’S REPORT RESOLVED to accept, consider & approve the Clerk’s report.
TO RATIFY THE PAYMENTS MADE BETWEEN MEETINGS AS PER AGREED
DELEGATED POWER GIVEN TO THE CLERK RESOLVED to ratify the payments (per report) amounting to £4,196.02
TO RECEIVE & APPROVE THE FINANCIAL STATEMENT AT 10TH MAY 2017
RESOLVED to receive & approve the financial statement at 10th May 2017 (per report) amounting to £24,139.46
TO RECEIVE AND APPROVE AN AMENDMENT TO THE REFERENCE
NUMBERS ON FINANCIAL STATEMENT DATED 12TH APRIL 2017 RESOLVED and agreed to accept the amendments
TO CONSIDER AND DISCUSS LONGLANDS LAKE RESOLVED to accept the verbal report from SP who along with NF had attended the recent meeting, SP confirmed that the talks were ongoing and that no decisions or actions would be taken without the support of the full council.
TO CONSIDER & AGREE AMENDED SUBMISSION DATES FOR EG2DAY TOWN COUNCIL COLUMN RESOLVED and agreed to accept the new dates for submission to Eg2day column
EG2DAY COLUMN FOR JULY – LM – TO BE SUBMITTED BY 5TH JUNE LM said he could not do this month’s column so JB volunteered to do it instead, this was RESOLVED.
EGREMONT MAIN STREET INSPECTORS FOR JUNE – LH & JB LH & JB were given their inspection sheets and asked to return them to the office once completed.
COUNCILLORS’ MATTERS – AN OPPORTUNITY FOr
COUNCILLORS TO RAISE MINOR MATTERS NOT ON THIS AGENDA AND NOT FOR DISCUSSION ITEMS FOR INCLUSION ON THE NEXT AGENDA SP asked that as many Councillor’s as possible try to attend a community litter pick on 19th May.
RESOLVE THE DATE OF THE NEXT MEETING RESOLVED the next meeting of Egremont Town Council will be held on Thursday 22nd June 2017 at 6pm in the supper room of Egremont Market Hall.
The meeting was brought to a close at 8.00pm