July 19 Ordinary minutes

MINUTES OF THE ORDINARY MEETING OF EGREMONT TOWN COUNCIL HELD ON TUESDAY 16th JULY 2019 AT 5.30PM IN THE SUPPER ROOM OF EGREMONT MARKET HALL
Present:
Mr Neil Ferguson (NF) Chairperson
Mr Sam Pollen (SP) Vice-Chairperson
Also:
Mrs Lena Hogg (LH) Mr Wilf Sibson (WS)
Mr Michael McVeigh (MM) Mr Ryan Fitzwilliam (RF)
Mr Stephen Bell (SB)

Mrs Geraldine Pritchard (GP)        Town Clerk
Mrs Cheryl O’Pray (CO)      Assistant Clerk 
        Mr David Southward (DS)                 County Councillor
        Mr Chris Whiteside (CW)                  County Councillor
        Two members of the public

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74.19.20 APOLOGIES FOR ABSENCE
RESOLVED to accept apologies (with reasons noted) from Mrs Jean Lewthwaite, Mr Thomas Higgins & Mr Graham Calvin

DECLARATIONS OF INTEREST ON ITEMS ON THE AGENDA
RESOLVED to be noted that:
MM declared an interest in all planning applications
LH & SP declared an interest in the Crab fair agenda item

PUBLIC PARTICIPATION
A tenant from East Road allotment site attended the meeting to discuss a letter of termination that he had received which had been a shock to him as he had received no previous correspondence. GP stated that a letter had been sent to him stating that if no improvement was carried out, his tenancy would be terminated & at the last inspection, no work had been carried out. The tenant stated that he had been doing work and had spent money making the improvements.
NF thanked the tenant for attending & informed him that the matter would be taken to the next allotment meeting & he would be informed of the outcome. The tenant thanked the Council & duly left the meeting.

NF welcomed DS to the meeting who spoke about the following:
The new care home – The Gables at Whitehaven will be officially opened in September.
The new school campus was officially opened recently by the Princess Royal & DS reminded Councillors that the majority of the money to build the campus had come from the Nuclear Industry & the rest from the County Council
Nuclear Industry – the NDA are holding a briefing in Penrith to form a strategy for 2020 – 2026, the Magnox site which finishes in 2020 would take 80 – 90 years before decommissioning could start so they are to consider areas individually to be worked on sooner.
DS also mentioned the public accounts commission & the GDF, he confirmed that the sale of the former Castle Mount care home had not been finalised as yet & following SP’s request for assistance, he ask that SP forward him details about the beautification scheme at Smithfield
DS was then thanked for attending & he duly left the meeting & NF welcomed CW to give his report as follows:

Speeding traffic issues from Keekle to Moor Row – any work on this road will not fall into the current financial year.
Gateways at the beginning & end of Moor Row may need to be considered at the next budget meeting.
School traffic controls – no decision has been made but on the basis that most crossings in Copeland do not match the national standard, some difficult decisions will have to be made. Councillors are very concerned that the safety of children will be compromised if these crossings are not provided. Using volunteers was mentioned but, for example, the necessary insurance cover may restrict this being possible.
SP mentioned speeding at Gulley Flatts, CW said he would put this on the work list & request that CRASH look at the problem too.
NF said that the bank repair work at Rothersyke had not been done, CW said he would look into this.
CW was thanked for his report & he duly left the meeting

CHAIRPERSON’S REMARKS
Chairperson reported on the Cumbria in Bloom competition that was judged last week, unfortunately it poured down on the day but it still went well.
The Bowling Green looked fantastic & children from Bookwell & St Bridget’s School had attended to show the judges their beds (Orgill School had also planted a bed but were unable to attend). The Castle was decorated in an Alice in Wonderland theme & everyone enjoyed some light refreshments at the Mad Hatter’s tea party whilst the children enjoyed a game of croquet. NF thanked the staff for all their hard work & SP reiterated that the staff had done the town proud & a lot of positive comments had been received.
GP thanked SB on behalf of the curator who had really appreciated his help.
NF said that more help was required if the Council was to enter again, LH said the community & businesses should be encouraged to get involved.
MM was disappointed that a photograph of the Elected Mayor & the caretaker made it appear that Copeland were responsible for providing the planters, NF said that he had made it clear on the website that Egremont Town Council is responsible for paying for the floral displays in Egremont.

TO CONSIDER, APPROVE & SIGN THE MINUTES OF THE FOLLOWING:
RESOLVED to approve and sign the minutes of the Ordinary Town Council meeting held on 18th June 2019.

TO CONSIDER & REVIEW PLANNING APPLICATIONS
MM left the meeting

4/19/2044/0F1 Creation of three flood storage areas, Egremont
Amended plans for the proposed Falcon Club/ West Lakes Academy storage area.
Egremont Town Council requests a site visit to fully understand the amendments to the plans.

4/19/2243/0F1 Removal of existing garage structure, creation of new
garage base & erection of replacement fabricated garage.
Site no 12, East Road Allotment site, Egremont
No objections

TO RATIFY COMMENTS WITH REGARDS PLANNING APPLICATIONS RECEIVED BETWEEN TOWN COUNCIL MEETINGS
There were no plans to ratify
MM returned to the meeting.

TO CONSIDER ANY REPORTS INCLUDING FINANCE, PERSONNEL, CEMETERY, BOWLING GREEN, MARKET HALL, WEBSITE, ALLOTMENTS, DILAPIDATED BUILDINGS, HEALTH & SAFETY, CUMBRIA IN BLOOM, PUBLIC REALM & WC PARTNERSHIP

Dilapidated buildings
GP read out the update from M Key stating that the notice of intended demolition had been submitted & 15th July was the first day he could commence demolition but it didn’t mean he had to start on this day. A meeting will be held shortly with the owner along with a structural engineer to discuss the condition of 4 & 5 Market Place but it is hoped the current situation will not go on for much longer. SP stated that this was positive and going in the right direction.
SP raised his concern that Whitehaven get a lot of officer time & outside investment which the rest of Copeland do not get.
NF mentioned the old cinema site where some of the boards had fell down, MM said that he had contacted the site owner a month ago to ask that these be re-instated.
There was also concern raised about the half built structure next to the Wheatsheaf where work had appeared to be happening again but has now stopped.

Bowling Green
Report had been sent in by the Bowling Green committee stating that the painting & repair work on the pavilion had started & was looking much better.
The recent friendly game held on 2nd June between club members and Councillors who attended – SP, NF, TH, MM, GC, SB (& family) & the cemetery curator had been a great success & a lovely evening was had by all.
The inter school tournament took place on the 1st July & Moor Row School was announced the winner. The star player award (donated by Jacqui Smith) went to Lexi Park from Bookwell School & medals & trophies were presented by Stephanie Moffat an ex-County player and Bowling Green member.

Allotment
Sandholes – the pest controller had recently attended & reported that rat activity was noticed in areas around the site & not only in the plots. All bait stations have been topped up which will allow him to effectively monitor the situation until his next visit.
SB & NF had met with a tenant regarding the amount of hens on his plot, the tenants stated his intent to move some of these hens to his son’s plot.

East Road – RF had met with a Toman’s representative to discuss the crumbling of the path edges & the weeds coming through. The rep stated that the 60mm thickness was sufficient & the crumbling was due to there being no kerbs in place, he also stated that it was normal for strong weeds to push through tarmac.
To alleviate the problem, Tomans is going to cut away two areas of the path where it has crumbled, lay a more substantial amount of tarmac down to substitute for the lack of kerbs & spray the weeds with more weed killer.

GP reported that the allotment judging will take place on 18th July

Website
NF will train up SB so he can utilise & upload onto the website then he will train up the staff too.

Health & Safety
LH reported that the Health & Safety policy had been reviewed & amended & a training day will take place shortly for the curator & caretaker.

Public Realm
No update had been received from Copeland regarding this scheme.

Cemetery
LH reported that she had walked round the cemetery & she reported that people often said how nice & tidy the cemetery is.

Main Street Inspection – MM & GC
Need to chase up the war memorial quotes
MM had spoken to the old taxi office owner who stated again that she would not be spending any money on this building, a buyer would have to take it as it was.
Co-op – there is still a tree growing out of one of the upper windows.
MM mentioned that the roof on the Simply Drinks building is still an issue, at the last update it was being looked at but this needs chasing up with Copeland
TO CONSIDER & REVIEW CORRESPONDENCE
Copeland’s Review of Polling Districts/Places – Councillors considered Copeland’s proposal to review the Masonic Hall & St Mary’s Parish Centre but as these are well attended (as shown by Copeland’s figures), it was RESOLVED that Egremont Town Council propose to Copeland that these two polling stations are retained.
GP reported that a £100 donation towards the Christmas lights had been received from the Egremont & Heritage Centre, RESOLVED that a letter of thanks is sent.
Email from CALC inviting Councillors to become a volunteer who is prepared to lead a project for better internet access in Cumbria for the approximate 6% of households in Cumbria who will be left with slow broadband. GP stated that a public session was held in the past & not one person attended, it was therefore deemed that no volunteer was necessary.
CALC were offering additional training courses for September, RESOLVED to note the Council’s interest in the Code of Conduct training & the Managing trees training for our curator.
Email from CALC inviting Councillors to submit their views with regards designing a new Community Cancer Nurse Service for North Cumbria & dates of drop in sessions were read out – this was noted.
A well done card was received from a Thornhill resident to thank those responsible for providing the beautiful flower arrangements on Egremont Main Street, this was noted.
TO RECEIVE THE CLERK’S REPORT
RESOLVED to accept, consider & approve the Clerk’s report.

TO RATIFY THE PAYMENTS MADE BETWEEN MEETINGS
RESOLVED to ratify the payments amounting to £8,103.87

TO RECEIVE & APPROVE THE FINANCIAL STATEMENT AT 10th JULY 2019
RESOLVED to accept, consider & approve the financial statement at 10th July 2019 amounting to £14,066.23

TO CHOOSE A SUITABLE & ELIGIBLE RECIPIENT OF THE GOOD CITIZEN’S AWARD FOR 2019
SP requested the Council to consider another award to be given to a group as well as the award for a single person, this was thought a good idea & it was RESOLVED that GP purchase another shield for this purpose.

GP reported that there were two nominations which G Pritchard read out & it was RESOLVED that the single person award goes to Mrs Ruth Banks who was nominated by Helen Shipman Smith for her hard work & dedication given to the Egremont Fairtrade & local campaign group as well as helping out at the monthly farmers market.

It was also RESOLVED that the group award goes to Egremont Bowling Club who were nominated by SP for the hard work and commitment they have given to the club by totally refurbishing the grounds making it a beautiful area to walk around & successfully gaining more members to the club to help the continuation of this leisure facility.

Letters will be sent to both recipients inviting them to the September meeting to be presented with their award.

TO CONSIDER & MAKE A DECISION RE: THE ESTIMATE TO REPAIR THE CEMETERY GATES
RESOLVED to accept the quote to repair the cemetery gates.

TO CONSIDER & MAKE A DECISION RE: THE REQUEST FOR SPONSORSHIP FROM THE CRAB FAIR COMMITTEE
LH & SP declared an interest & took no part in the vote, the remaining Councillors considered the request & it was RESOLVED to donate £250 to sponsor the food marquee at this year’s Crab Fair event.

EGREMONT MAIN STREET INSPECTORS FOR SEPTEMBER (TO GIVE THEIR REPORT AT THE SEPTEMBER TOWN COUNCIL MEETING)
Main Street inspection to be completed by NF & SB and to report their findings at the September meeting.
COUNCILLORS’ MATTERS – AN OPPORTUNITY FOR COUNCILLORS TO RAISE MINOR MATTERS NOT ON THIS AGENDA AND NOT FOR DISCUSSION
Calderwood House – NF stated that the annual Calderfest will take place on Saturday 17th August in the Castle & volunteers would be very welcome. SP mentioned that Calderwood had requested the use of Whitehaven market gazebos but this had been turned down despite them being offered for free to the Crab Fair – SP will speak to the Elected Mayor about this.
There was an issue with overgrown verges along the Falcon path, GP said that the lengthsman had cut back some. Castles to Coasts & Westlakes had also been contacted to address their responsibility along the path.
The original closure notice of the Falcon path for environmental work for 6 months from 24th June has not yet commenced & the path is still open, NF said the path would not be closed until end of August/beginning of Sept. SP said there will be a drop in session held on 11th September which Egremont Councillors will be invited to & NF said he will raise it at this meeting to ensure that the Council & the schools are notified of the correct closure date once known.
The path at Croftlands – the lengthsman cannot cut back any of the path due to the japenese knotweed, the office staff have exhausted all options to try as the path is unregistered so it was passed onto GC & WS to look into further. WS said he had tried to contact GC but to date had not managed to reach him but he will chase this up.
SP reported that the beautification scheme at Smithfield was complete but the sign post has still not been painted & a bin is required. SP will chase Home Group up & keep the Town Council informed of any updates.
SP to email a date for the next litter pick
SP reported that the Farmers market approached him to ask for additional parking spaces & funding towards their micro bus, SP will take the parking issue up with Copeland & he will ask H Shipton Smith to contact the Town Council direct with regards their request for funding.
ITEMS FOR INCLUSION ON THE NEXT AGENDA.
Brisco Mount play area
RESOLVED THE DATE OF THE NEXT MEETING
Due to the fact that several Town Councillors are involved with Crab Fair, it was RESOLVED that the next meeting of Egremont Town Council will be held a week earlier on Tuesday 10th September 2019 in the supper room of Egremont Town Market Hall at 5.30pm, this means the finance meeting will be held on Wed 4th Sept. RESOLVED that the notice date is changed in the poster point & NF was asked to change the notice date on the website too, the County Councillors to also be notified of the new date. WS wished to submit his apology for the next meeting & the meeting was brought to a close at 7.50pm

June 19 ordinary meeting minutes

MINUTES OF THE ORDINARY MEETING OF EGREMONT TOWN COUNCIL HELD ON TUESDAY 18th JUNE 2019 AT 5.30PM IN THE SUPPER ROOM OF EGREMONT MARKET HALL
Present:
Mr Neil Ferguson (NF) Chairperson
Also:
Mrs Lena Hogg (LH) Mrs Jean Lewthwaite (JL)
Mr Wilf Sibson (WS) Mr Michael McVeigh (MM) who arrived at 5.35pm
Mr Ryan Fitzwilliam (RF) Mt Tom Higgins (TH) who arrived at 5.40pm
Mr Graham Calvin (GC)

Mrs Geraldine Pritchard (GP) Town Clerk
Mrs Cheryl O’Pray (CO) Assistant Clerk
M/s Nicola Lynch Beck Green Nursery
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APOLOGIES FOR ABSENCE
RESOLVED to accept apologies (with reasons noted) from Mr Sam Pollen, Mr Stephen Bell & County Councillors Chris Whiteside & David Southward

DECLARATIONS OF INTEREST ON ITEMS ON THE AGENDA
RESOLVED to be noted that:
MM, TH & GC declared an interest in all planning applications

PUBLIC PARTICIPATION
NF welcomed Nicola Lynch to the meeting who spoke about the use of the former nursery at Beck Green, N Lynch and her colleague Craig White are using a concept from Mike Miles using ultraponics which grows plants and vegetables in small pots and planters without soil using encapsulate and a capillary wick to draw water up to the roots which means little water and maintenance is needed, this could be used on any size of baskets & planters and can also be hung vertically.
N Lynch had spoken to Sellafield and Copeland Council, Sellafield had invested in start-up funding and they had moved in 2/3 months ago and have a 6-month lease.
This idea was to help produce jobs locally and maximise employment, N Lynch invited Councillors to call in to understand the concept better, Councillors agreed to attend as individuals at a time that suited them best.
N Lynch was then thanked for attending & she duly left the meeting

C Whiteside in his absence had emailed all Councillors a report prior to this meeting as follows:

Moor Row
Extensive footway improvements have been carried out from Scalegill Road to Hollins Park
Second round of consultation has finally been happening in respect of the proposed Scalegill Road “speed Thumps”
There has been a review of traffic speeds and safety on a number of routes including the B4003 Keekle to Moor Row. 
School Crossing Patrols
The local committee/Highways working group is conducting a review of school crossing patrols. This is likely to produce some difficult decisions because the majority of the school crossing patrols which the County Council currently supports in Copeland do not meet the national criteria. Town Councillors are very concerned if there is a risk that these crossing patrols will be lost as they are vital to the safety of the schoolchildren.
 A595/Highways England
Announcement expected in the Autumn statement on whether Relief Road is successful and can move to next stage. They have also said that they are looking at every junction on the A595 managed by Highways England
Planning application for 194 houses at Summergrove
The Highways working group has discussed this planning application and I have passed on concerns raised by residents to the Highways officers who are preparing the highway response on this planning application.
West Cumbria Mining Planning application – request for call in from Tim Farron MP
DCLG is apparently required to take seriously a request by an MP to all in a planning application, and Tim Farron made such a request about the proposed mine. The County planning office has, I understand, been discussing this with DCLG almost daily. Waiting on a decision.
CHAIRPERSON’S REMARKS
NF reported on a spate of arson that had taken place on the Smithfield garage site where 4 garages were burnt down. This was concerning as there could be any kind of dangerous substances, cylinders etc inside these garages.
RF reported that two outbuildings on the Smithfield estate had also been set alight but luckily the smoke had set off the home alarm.

TO CONSIDER, APPROVE & SIGN THE MINUTES OF THE FOLLOWING:
RESOLVED to approve and sign the minutes of the AGM meeting of Egremont Town Council held on 14th May 2019
RESOLVED to approve and sign the minutes of the Ordinary Town Council meeting held on 14th May 2019.

TO CONSIDER & REVIEW PLANNING APPLICATIONS
MM, TH & GC left the meeting

4/19/2160/0F1 Conversion of outbuilding and extensions to form detached dwelling
Southam Farm, Bigrigg, Egremont
No objections

4/19/2167/0F1 Porch extension to front elevation
14 Greendykes, Egremont
No objections as long as there is a neighbour consultation

4/19/2168/0F1 Demolition of existing dwelling and erection of new build Ullcoats Cottage, Egremont
No objections, Councillors believe there is a public right of way in this area and they ask Copeland to ensure that this is retained

4/19/2180/0F1 Replace existing lounge window with double glazed UPVC bow window; replace over door canopy from metal to white UPVC over door canopy
19 Bankend View, Bigrigg, Egremont
No objections

4/19/2185/0F1 Reserved matters application for detached dwelling house plot 23, Rusper Drive, Moor Row
No objections

4/19/2193/0F1 Erection of log cabin/shed in rear garden (retrospective)
plot 18 (17) Rusper Drive, Moor Row
No objections

TO RATIFY COMMENTS WITH REGARDS PLANNING APPLICATIONS RECEIVED BETWEEN TOWN COUNCIL MEETINGS
There were no plans to ratify
MM, TH & GC returned to the meeting.

TO CONSIDER ANY REPORTS INCLUDING FINANCE, PERSONNEL, CEMETERY, BOWLING GREEN, MARKET HALL, WEBSITE, ALLOTMENTS, DILAPIDATED BUILDINGS, HEALTH & SAFETY, CUMBRIA IN BLOOM, PUBLIC REALM & WC PARTNERSHIP
Finance
A finance meeting was held on Wednesday 12th June 2019 & the following recommendations were made & duly RESOLVED:
Free hall hire is allowed for Westcroft Surgery’s Health Prevention Programme in Egremont Market Hall
No decision regarding paying for the removal of the leylandi tree in the bed behind the miner’s statue until feedback is received from the County Council.
No objection to Copeland submitting a bid to maintain the castle in the future but the current lengthsman scheme does not end for another 2 years.
Free hall hire is allowed for the WC Partnership meetings as they are held at the same time the hall is open for another function.
Egremont Youth Partnership is awarded the £1,000 youth grant for 2019.
No financial donation is given to Citizen’s Advice but offer them the use of a room for free to enable a service to be carried out in Egremont.
To note the cost of the Christmas lights provision for 2019 as being £13,547.50 + vat.
To note that Lord Egremont will pay for the cost of preparing the entrance flower bed in Egremont Castle.
To note that £100 had been donated from Memory Lane & £175.07 (which is the remaining funds from the now defunct Friends of Egremont Castle committee) to purchase plants/shrubs for the castle bed.
MM will look at obtaining possible funding from the coalfields fund & he will report back to full council.
Bowling Green
SB attended the bowling green meeting and reported that some of the committee had met with Mike Starkie to see if they could get a council tax reduction, revenues department looked into this and found that they were eligible for rate relief & they will receive a rebate dated back to April 2018, there was however some disappointment that Copeland had not mentioned this sooner thus saving the club a lot of money.
Mr Cowin noted the Bowling green description needed amended on the Town Council website, NF confirmed that this has now been done.
Following the Town Council’s agreement to pay for the materials if the Bowling Green committee carried out the work, A Hall had been in touch with the probation service who were willing to do this work & more for the same amount, this was noted.

Website
NF stated that Busy Bee software had sent further details regarding adding Egremont on this website, he had also been looking to add a link with information on Bigrigg but admitted that the website needs improvement.

Dilapidated buildings
GP reported:
The Dragon Palace had been reported as dangerous (as actioned to do at the last meeting) however M Key from Copeland has requested the Town Council to be specific about what buildings are dangerous & not just unsightly (as Copeland as deemed the Dragon Palace)
Barriers outside the Red Lion have now blocked the bus stop completely to stop the buses pulling in at an angle which makes visibility for cars behind the buses much better
There is now a notice of demolition in place for the Red Lion.
Councillors were informed that SP & NF will be meeting with Jamie Reed on the 25th June at 5.30pm.
LH had noticed a sign on the now closed Castle Mount care home stating that it was up for auction which raised concerns about it ending up as another dilapidated building.
MM stated that a tour of the borough was being carried out by Copeland to look at empty properties

Cumbria in Bloom
GP reported:
Judging for the Cumbria in Bloom competition will be held on Tuesday 9th July. Praise has been given to the Youth Partnership for the recent tidy up of part of the Main Street.
SB wished to acknowledge the work of all who helped dig out the 8½ tonnes of soil from the castle bed – himself, the cemetery curator, the lengthsman & a resident of Calderwood.
Most of the planters have been planted by Copeland on the Main Street and the baskets are up too, our caretaker will paint the coloured planters black.
Planting still to be finished in the Castle & the curator still has planters to finish & plant.
Main Street Inspection
LH & RF had walked the Main Street and their report was noted & sent to all Councillors prior to this meeting.

Cemetery
GP reported:
There was an issue with a memorial that appeared in the cemetery where no permit had been granted & it was not affixed, this matter has now been resolved.
The condolence letters that are sent out with the Exclusive Rights of Burial have been amended so it now stresses to families that they need to apply for a memorial via a stonemason & if any are found placed in the cemetery without consent, it will be removed
The unsafe seat in the cemetery has now been made safe & the request for a new memorial bench has been approved following a site becoming available when confirmation had been received that a current occupied site would no longer be required.
A wooden cross had been placed on a grave, this has been removed & placed in the chapel.
It was RESOLVED that a separate meeting will be held to discuss the sections in Egremont Cemetery.
Permission had inadvertently been given for a sloping desk vase in Egremont Cemetery, however upon the erection of the memorial, it was noted to be wider than what is allowed, a discussion took place & it was RESOLVED that as this was a genuine mistake & the upset it would cause to the family if they were asked to remove this stone, the memorial would be allowed to remain in place.
Market Hall
LH reported that the Market Hall was lovely, clean & bright but the men’s toilets had a bad smell which could be coming from the broken tiles in front of the urinal. RESOLVED to get quotes for new tiles
TH had spoken to the caretaker who stated the side lights in the hall were the old bayonet fittings and were hard to find & he suggested that new lights were needed. RESOLVED that this is deferred to the Market hall committee with quotes for new side lights to be considered.

West Copeland Partnership
MM stated that the committee is currently awaiting a date for the next meeting.

Christmas Lights
Recommend a meeting is organised.

Health & Safety
LH reported that the Health & Safety policy had been reviewed & amended & a training day will be organised shortly for all the staff.

Allotment
NF reported that there were several vacant plots still to let, LH said that any remaining vacant plots after the waiting list is exhausted, should be advertised.
LH said an updated risk assessment needed to be carried out on the embankment path at Sandholes, this will be added to the next allotment list of actions.
Letter to be sent out to a tenant to ask him to meet members of the committee on site to discuss the amount of hens on his plot & also when allocating a plot, tenants should be asked how many poultry birds they intend to put on their plot so the committee can agree if the plot is big enough, this was RESOLVED.

TO CONSIDER & REVIEW CORRESPONDENCE
Email from Friends of the Lake District requesting a donation for the 85th anniversary appeal, RESOLVED this is discussed at the next finance meeting.
Email from CALC with an event on 22nd June at Penrith to include Code of Conduct training – RESOLVED to await a date specifically for Code of Conduct training.
Email from C Whiteside with an update on the layout of the seven road humps along Scalegill Road at Moor Row – GC stated that this was the second consultation and it was a better layout. Councillors welcomed this news & pleased it was finally going ahead.
Email from NALC re: Council Spotlight where a Council or a person could be nominated – GP suggested nominating our curator for his continued hard work in the cemetery & specifically in the Jubilee Garden, RESOLVED that our curator should be nominated.
TO RECEIVE THE CLERK’S REPORT
RESOLVED to accept, consider & approve the Clerk’s report.

TO RATIFY THE PAYMENTS MADE BETWEEN MEETINGS
RESOLVED to ratify the payments amounting to £13,678.72

TO RECEIVE & APPROVE THE FINANCIAL STATEMENT AT 12TH JUNE 2019
RESOLVED to accept, consider & approve the financial statement at 12th June 2019 amounting to £17,325.24

TO CONSIDER & REVIEW THE TOWN COUNCIL’S TERMS OF REFERENCES
RESOLVED to accept the current terms of reference for the Market Hall, Appeals & Delegation of Powers.
RESOLVED to accept the current terms of reference as they stand with the exception of the amendments to the following sub-committees:
Cemetery sub-committee – To change the members of the committee to 3 & the quorum of the committee to 2.
Allotment sub-committee – To change the committee members to 4.
Personnel sub-committee – To change the committee members to 5 full members.To change a point as follows “Interview applicants for any staff vacancies on the council and make a recommendation to full council for their agreement”
Finance and General sub-committee – remove point 15 in relation to boundaries, point 19 in relation to publicity matters, & point 20 in relation to public relations & hospitality events as these are all covered by full Council.
TO CONSIDER THE MATTER OF RUBBISH BEING DUMPED IN MOOR ROW
It was confirmed that GC’s suggestion was not within the Council’s powers so it was RESOLVED that he speaks to Copeland about garden waste bins for Moor Row

TO CONFIRM THE MATTER WITH REGARDS CHARGING HALL HIRE FOR THE ANNUAL CRAB FAIR EVENT
RESOLVED that as this was agreed by all Councillors at the May meeting that the Crab Fair committee is charged hall hire fees, the decision cannot be changed for 6 months so it was RESOLVED that the letter is sent informing the Crab Fair committee of the Council’s decision.
LH raised this point for new Councillors to consider when voting as decisions taken cannot be changed for 6 months.

TO CONSIDER A SUITABLE & ELIGIBLE RECIPIENT OF THE GOOD CITIZEN’S AWARD FOR 2019
GP stated that a notice would be displaced in the poster point, on the website and sent to the Whitehaven News and all nominations would be brought to the July meeting for a decision.

TO CONSIDER THE RENEWAL FOR THE LEASE FOR SANDHOLES ALLOTMENT SITE
RESOLVED and agreed to renew the lease for 5 years

EGREMONT MAIN STREET INSPECTORS FOR JULY (TO GIVE THEIR REPORT AT THE JULY TOWN COUNCIL MEETING)
Main Street inspection sheets will be emailed to MM & GC

COUNCILLORS’ MATTERS – AN OPPORTUNITY FOR COUNCILLORS TO RAISE MINOR MATTERS NOT ON THIS AGENDA AND NOT FOR DISCUSSION
The broken fence at Woodend – this is the responsibility of the farmer who owns the field as well as the hedge
A member of the public reported that a man is seen to be regularly urinating on Egremont Main Street – MM to obtain more information & pass it onto the police.
The fencing around the old snooker hall is in a bad state of repair – MM to report this.
Footpath at Croftlands – WS showed Councillors photos of Japanese knotweed that has been found along this path which the lengthsman cannot deal with so work has come to a standstill. He also stated that the housing estate was originally built by Border Engineers, RESOLVED that GP would try again to find out who is responsible for this path.
ITEMS FOR INCLUSION ON THE NEXT AGENDA.
Date to be set for the next litter pick
RESOLVED THE DATE OF THE NEXT MEETING
RESOLVED the next meeting of Egremont Town Council will be held on Tuesday 16th July in the supper room of Egremont Town Market Hall at 5.30pm.

The meeting was brought to a close at 8.00pm

CO

CO


GP


GP

GP

GP


MM


ALL

NF.SP

GP


GP


GP


GP

LH


NF.RF.
SB.LH

GP


GP

GP

GC


GP

GP

GP


CO

MM


MM


GP

Parish council AGM: Chairpersons remarks

Chairpersons Report 2019/2020


This year has again brought many challenges. Being elected to chair the council the first time has been a great honour and I hope over the last year I have improved my performance. Following on from the previous chairs- Cllrs Mike McVeigh and Lena Hogg is difficult as they have so much experience and knowledge. I have benefited greatly from their advise and help in many issues. We have said a farewell to former councillor Leigh Mossop who had to retire due to ill health and would like to again thank him for his hard work and dedication and we have gained a new councillor in Ryan Fitzwilliam and welcomed him to the council.
After the recent elections saw the boundaries change so we now have only two within the parish -North and South wards. The council retained the excellent works of Ryan Fitzwilliam, Tom Higgins, Lena Hogg, Jean Lewthwaite, Mike McVeigh, Sam Pollen, Wilf Sibson and of course myself – we now have had to say bood bye to two more councillors- Jacqui Smith and John Burns. I wish to thank them both for the work they have done in their time on the council. The council has gained two more new additions Graham Calvin and Steven Bell. I give them congratulations and welcome them in joining us and look forward to working with them in the future.
We have commemorated the 100th anniversary of the great war. The armistice celebrations though sombre were all well attended. We place our own display of flowing poppies, silent soldiers and Neslon planted a display for the RAF opposite the cemetery. Moor row also commemorated the centenary with an amazing wall mural.
The town council is lucky to have excellent and dedicated staff which once again managed us through difficult but also many positive issues.
There have been new challenges facing all businesses apart from the usual of sickness and injuries – the implementation of the GDPR ‘general data protection regulations and a data base for the information which meant we have had to take on another member of staff and now there are new regulations for cemeteries and burials to implement also. We have also had to raise the towns precept – That’s the allowance the council receives from the council tax. We have had to do this in response to the continued government austerity which means many of the tasks that both county and borough councils can no longer perform have to be done by town or parish councils.
I have no doubt we will be able to solve these issues and any further problems with the help of the fantastic staff that we have and run the council as efficiently in the future as we have in the past.
Now here are some of our successes – and future challenges from over the past year.


Cemetery
Once again the Jubilee Garden won an award from Cumbria in Bloom, it was the outstanding award – Top award for the 4th time in a row.
We must thank again the hard work and amazing dedication of our Cemetery curator- Nelson Shepherd. Without Nelson we would not have such an fantastic cemetery which is the pride of community. The cemetery receives many accolades from afar but it is the accolades from near that mean the most and all of the parishioners say the same that the grounds always look fantastic. Nelson has recently constructed a greenhouse so he can grow plants for the cemetery instead of the council having to always purchase them. This once again shows how fortunate we are to have him working for us.
Thank you again Nelson


Market Hall
The Market hall had seen many improvements the previous year – a new kitchen, flooring, work tops in the supper room, new windows and lighting as well as security system. We are looking to improve the market again with extending the WI-FI coverage to encompass the whole building and to have possible air conditioning units or fans fitted.
The hall is still well used and this year we have many different types of classes including dog training, dance, fitness, martial arts and self-defence as well as event like Crab fair, Chrstmas and furs n feathers.
The stage looks great with a new mural painted on the rear wall. The mural of the castle gate house really sets the feel of the main hall and all who see it say how lovely it is.
There are challenges however. The main challenge is that whilst we have regular users who contribute well we don’t have enough bookings- this is not only our problem but a nation wide problem with many clubs being underused or even closing but hopefully with our continued investment and dedicated staff we can attract more to fantastic hall, hopefully we can widen our scope and include more dinners, weddings and conferences.
Our hall caretaker – Lee Groves continues to do a great job in maintaining the facility. His continued diligence and works mean that we can continue to cover the events and workshop that already take place and hopefully we can gain even more.
Thanks again Lee.


Allotments
Sandholes:
All allotments can be challenging but Sandholes is on its own.
Last year alone we erected -twice, cut back both sides of the embankment and had a major water leak. Over the last year there hasn’t been as many issues – we have once again filled the potholes on the entry road but the biggest problem is that many holders having asbestos and other such thing hidden from view as well as major fly tipping. These cost the council much money. whilst it is no problem for us to solve these it is a waste of recourses and hopefully won’t continue.
Pest control has continued to carry out monthly visits. it appears that having them monthly has worked and certainly there has been less reports of rat sightings. Ee have recently changed these visits to quarterly however this can be increased in the rats return.
East Road Site
Last year we improved the access road to East Road allotment site with tarmac. We had a issue with weeds growing throughout this has since been resolved. Many allotments have been underworked and unfortunately through ill health many have become vacant. Hopefully all new tenants will work the plots has diligently as the previous as the site has always been well maintained and has always looked lovely.
Bridge End Site
Like east road the Bridge end site has seen an increase in the number of vacant plots due to tenants ill health. This has meant that this normally beautiful and well maintained site has become less so. We have also had many issues regarding waste collecting on perimeter hedges as well as a rabbit infestation We have had a major issue in regard to the boundary wall which is now being resolved with the help of CBC.
The allotment and garage rents have remained the same.
-£50.00 per allotment
-£65.00 per Garage
-There are no planned increases for 2020/2021
Calderwood House are once again given free rent for a plot on the East Road Site.

Bowling Green
The bowling green and its members continue to work hard to attract new members to join the club and this will hopefully be encourage by its increased profine through the school tournament which was into its third year as well as a Councillors vs Bowling Green committee.
I wish the committee Good luck and thank them for the dedication.

Cumbria in Bloom
This is the 3rd year we have entered the town in the competition and as we had done the previous years we achieved great result receiving the Silver-Gilt medal for 2018. Once again this year we aim to achieve even higher awards. Many thanks must gain go to Nelson Sheperd and Geraldine Pritchard for their endevours as well and the works4you/lengthsment team for their hard work and performing miracles especially with the extreme heat last year and ensuring the flowers and plants were so well maintained,
Part of this years Egremont entry will be from the Fire Station who recieved an award also, The Core youth club, Calderwood Allotment, the Bowling Green who deservedly recieved two awards, Bookwell Primary School who also recieved an award and who continue to look over the sensory garden in the castle, St Bridgets and Orgill Schools are also planting the castle this year so hopefully it will be onward and upwards for Egremont in this prestigious competition.

Joint Working
The lengthsman scheme continues to work well. We have continued with our allowance for scheme and the town has certainly benefitted from it. We hope to continue to work in partnership to ensure that the parish remains as attactive as it can be.
The previous year Copeland Pride of Place scheme had been disappointing in that not many businesses took up the offer of up to £5,000 match funding -however this year many of the businesess decided to take part and have now improved their shop frontages and the main street looks the better for it.
The second faze of the scheme began fully from April 2018. The second faze is public relam. Copeland have offered each major town £75,000 with additional funding of £18,000 for designs. Sellafield LTD have match funded the scheme. We have been working with the Copeland team over the last year to first create a scheme and then to implement it. Initial designs haven’t met the criteria the council would like for it to benefit the town and more meetimgs and new designs will be taken into consideration. We hope for a sucessful outcome and much needed investment into the town centre.
The new recycling scheme continues to be a success and the town council continues to help with the issuing of boxes and lids. The main street looks much better for more recycling occuring.
The sellafield Park n Ride scheme began from March 2018. Initially it was a limiited success and further implementation meant more on street and estate parking by worker and staff alike causing problems and endagering the public. Several meetings have taken place and nuch more thought and reassesment from SL regarding the further implementation of the shceme has helped to resolve many of the issues.
There was also the fantastic news of the £8 million flood defence scheme get the go ahead and financing meaning that Egremont estates will now be floodless. There will be new water holding ponds as well as new pipe works for both Skirting and whangs becks and investment into the dilapidated former redgrar sports area.
We have been working will Sellafield ltd on possible further investments into the town and parish and other joint working with the borough council on the town plan as well.
Egremont Town Centre
The dilapidated buildings on the main street continue to stand idle and falling further into disrepair. Former Red lion inn has had to scafolding put in place to hold the frontage up and is set to be demolished, it appears that the former Tommy Kellys store will follow in the same way. This will make it safe but a hole will be in their stead. The toilets remain un opened and falling further into disrepair also has are several other properties. Several more businesess have closed leaving more empty shops. Some good news is that the we have had most of the main street road resurfaced, along with chapel street including the carpark and the road by the castle. The former cinema site is to be developed, the half built works nearby have also shown signs that it will be completed and the CBC public realm scheme will be completed by the end of the year. Getting these new buildings in place, new homes built and completing the public realm will certainly benefit the parish and its residents.
The councillors continue are to carry on with the monthly inspections of the main street and the buildings and highlight issues to the relevant parties, we are determined to keep the pressure on until some improvements are made.
The council completed the refurbishing the poster point (which is well used), the council also replaced several old or damaged litter bins with new ones and painted the street furniture. We continue to work with County Council where needed – especially with street lighting , lamp columns and uneven kerbs and on street parking which continues to pose a danger to the public.
We have continued with the the regular community litter picking, seven this year, which are carried out by dedicated councillors, residents of Calderwood House, staff from the Cooperative stores and other town and parish residents. I would like to thank all who attend these regular events for the hard work and dedication. Without their help the town would not look as good as it does and I hope more events happen again over this next year and into the future to help restore pride in our amazing parish.


Good Citizens Award
The good citizens award for 2018 went to Mr James Pullin for the tireless work he carries out every year selling poppies to raise money for the Royal British Legion doing this despite of his health in all weather conditions.
Best wishes to him and hopefully he can continue to raise funds and awareness for the veterans club.


Grants & Donations
The council has given many grants to a many organisations, clubs and charities over the last year. some small , some larger.
With the sad news that the amenity committee couldn’t find any more funding the Christmas event was the last however the council have taken over the Christmas lights to the cost of £15,000 for three years.
As you can see the council is continuing to move forward – positively and constructively. That it continues to be well managed dedicated to beyond what is needed staff and I would like to thank them all for the effort and commitment -It can’t be said enough-I would like to thank you Nelson, Lee, Geraldine, Cheryl and Nicola. Thanks from all the councillors for all your help, advice and support


Finally I would like to thank my fellow councillors for the support they have shown me over the year.


Thank you all.