June 19 ordinary meeting minutes

MINUTES OF THE ORDINARY MEETING OF EGREMONT TOWN COUNCIL HELD ON TUESDAY 18th JUNE 2019 AT 5.30PM IN THE SUPPER ROOM OF EGREMONT MARKET HALL
Present:
Mr Neil Ferguson (NF) Chairperson
Also:
Mrs Lena Hogg (LH) Mrs Jean Lewthwaite (JL)
Mr Wilf Sibson (WS) Mr Michael McVeigh (MM) who arrived at 5.35pm
Mr Ryan Fitzwilliam (RF) Mt Tom Higgins (TH) who arrived at 5.40pm
Mr Graham Calvin (GC)

Mrs Geraldine Pritchard (GP) Town Clerk
Mrs Cheryl O’Pray (CO) Assistant Clerk
M/s Nicola Lynch Beck Green Nursery
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APOLOGIES FOR ABSENCE
RESOLVED to accept apologies (with reasons noted) from Mr Sam Pollen, Mr Stephen Bell & County Councillors Chris Whiteside & David Southward

DECLARATIONS OF INTEREST ON ITEMS ON THE AGENDA
RESOLVED to be noted that:
MM, TH & GC declared an interest in all planning applications

PUBLIC PARTICIPATION
NF welcomed Nicola Lynch to the meeting who spoke about the use of the former nursery at Beck Green, N Lynch and her colleague Craig White are using a concept from Mike Miles using ultraponics which grows plants and vegetables in small pots and planters without soil using encapsulate and a capillary wick to draw water up to the roots which means little water and maintenance is needed, this could be used on any size of baskets & planters and can also be hung vertically.
N Lynch had spoken to Sellafield and Copeland Council, Sellafield had invested in start-up funding and they had moved in 2/3 months ago and have a 6-month lease.
This idea was to help produce jobs locally and maximise employment, N Lynch invited Councillors to call in to understand the concept better, Councillors agreed to attend as individuals at a time that suited them best.
N Lynch was then thanked for attending & she duly left the meeting

C Whiteside in his absence had emailed all Councillors a report prior to this meeting as follows:

Moor Row
Extensive footway improvements have been carried out from Scalegill Road to Hollins Park
Second round of consultation has finally been happening in respect of the proposed Scalegill Road “speed Thumps”
There has been a review of traffic speeds and safety on a number of routes including the B4003 Keekle to Moor Row. 
School Crossing Patrols
The local committee/Highways working group is conducting a review of school crossing patrols. This is likely to produce some difficult decisions because the majority of the school crossing patrols which the County Council currently supports in Copeland do not meet the national criteria. Town Councillors are very concerned if there is a risk that these crossing patrols will be lost as they are vital to the safety of the schoolchildren.
 A595/Highways England
Announcement expected in the Autumn statement on whether Relief Road is successful and can move to next stage. They have also said that they are looking at every junction on the A595 managed by Highways England
Planning application for 194 houses at Summergrove
The Highways working group has discussed this planning application and I have passed on concerns raised by residents to the Highways officers who are preparing the highway response on this planning application.
West Cumbria Mining Planning application – request for call in from Tim Farron MP
DCLG is apparently required to take seriously a request by an MP to all in a planning application, and Tim Farron made such a request about the proposed mine. The County planning office has, I understand, been discussing this with DCLG almost daily. Waiting on a decision.
CHAIRPERSON’S REMARKS
NF reported on a spate of arson that had taken place on the Smithfield garage site where 4 garages were burnt down. This was concerning as there could be any kind of dangerous substances, cylinders etc inside these garages.
RF reported that two outbuildings on the Smithfield estate had also been set alight but luckily the smoke had set off the home alarm.

TO CONSIDER, APPROVE & SIGN THE MINUTES OF THE FOLLOWING:
RESOLVED to approve and sign the minutes of the AGM meeting of Egremont Town Council held on 14th May 2019
RESOLVED to approve and sign the minutes of the Ordinary Town Council meeting held on 14th May 2019.

TO CONSIDER & REVIEW PLANNING APPLICATIONS
MM, TH & GC left the meeting

4/19/2160/0F1 Conversion of outbuilding and extensions to form detached dwelling
Southam Farm, Bigrigg, Egremont
No objections

4/19/2167/0F1 Porch extension to front elevation
14 Greendykes, Egremont
No objections as long as there is a neighbour consultation

4/19/2168/0F1 Demolition of existing dwelling and erection of new build Ullcoats Cottage, Egremont
No objections, Councillors believe there is a public right of way in this area and they ask Copeland to ensure that this is retained

4/19/2180/0F1 Replace existing lounge window with double glazed UPVC bow window; replace over door canopy from metal to white UPVC over door canopy
19 Bankend View, Bigrigg, Egremont
No objections

4/19/2185/0F1 Reserved matters application for detached dwelling house plot 23, Rusper Drive, Moor Row
No objections

4/19/2193/0F1 Erection of log cabin/shed in rear garden (retrospective)
plot 18 (17) Rusper Drive, Moor Row
No objections

TO RATIFY COMMENTS WITH REGARDS PLANNING APPLICATIONS RECEIVED BETWEEN TOWN COUNCIL MEETINGS
There were no plans to ratify
MM, TH & GC returned to the meeting.

TO CONSIDER ANY REPORTS INCLUDING FINANCE, PERSONNEL, CEMETERY, BOWLING GREEN, MARKET HALL, WEBSITE, ALLOTMENTS, DILAPIDATED BUILDINGS, HEALTH & SAFETY, CUMBRIA IN BLOOM, PUBLIC REALM & WC PARTNERSHIP
Finance
A finance meeting was held on Wednesday 12th June 2019 & the following recommendations were made & duly RESOLVED:
Free hall hire is allowed for Westcroft Surgery’s Health Prevention Programme in Egremont Market Hall
No decision regarding paying for the removal of the leylandi tree in the bed behind the miner’s statue until feedback is received from the County Council.
No objection to Copeland submitting a bid to maintain the castle in the future but the current lengthsman scheme does not end for another 2 years.
Free hall hire is allowed for the WC Partnership meetings as they are held at the same time the hall is open for another function.
Egremont Youth Partnership is awarded the £1,000 youth grant for 2019.
No financial donation is given to Citizen’s Advice but offer them the use of a room for free to enable a service to be carried out in Egremont.
To note the cost of the Christmas lights provision for 2019 as being £13,547.50 + vat.
To note that Lord Egremont will pay for the cost of preparing the entrance flower bed in Egremont Castle.
To note that £100 had been donated from Memory Lane & £175.07 (which is the remaining funds from the now defunct Friends of Egremont Castle committee) to purchase plants/shrubs for the castle bed.
MM will look at obtaining possible funding from the coalfields fund & he will report back to full council.
Bowling Green
SB attended the bowling green meeting and reported that some of the committee had met with Mike Starkie to see if they could get a council tax reduction, revenues department looked into this and found that they were eligible for rate relief & they will receive a rebate dated back to April 2018, there was however some disappointment that Copeland had not mentioned this sooner thus saving the club a lot of money.
Mr Cowin noted the Bowling green description needed amended on the Town Council website, NF confirmed that this has now been done.
Following the Town Council’s agreement to pay for the materials if the Bowling Green committee carried out the work, A Hall had been in touch with the probation service who were willing to do this work & more for the same amount, this was noted.

Website
NF stated that Busy Bee software had sent further details regarding adding Egremont on this website, he had also been looking to add a link with information on Bigrigg but admitted that the website needs improvement.

Dilapidated buildings
GP reported:
The Dragon Palace had been reported as dangerous (as actioned to do at the last meeting) however M Key from Copeland has requested the Town Council to be specific about what buildings are dangerous & not just unsightly (as Copeland as deemed the Dragon Palace)
Barriers outside the Red Lion have now blocked the bus stop completely to stop the buses pulling in at an angle which makes visibility for cars behind the buses much better
There is now a notice of demolition in place for the Red Lion.
Councillors were informed that SP & NF will be meeting with Jamie Reed on the 25th June at 5.30pm.
LH had noticed a sign on the now closed Castle Mount care home stating that it was up for auction which raised concerns about it ending up as another dilapidated building.
MM stated that a tour of the borough was being carried out by Copeland to look at empty properties

Cumbria in Bloom
GP reported:
Judging for the Cumbria in Bloom competition will be held on Tuesday 9th July. Praise has been given to the Youth Partnership for the recent tidy up of part of the Main Street.
SB wished to acknowledge the work of all who helped dig out the 8½ tonnes of soil from the castle bed – himself, the cemetery curator, the lengthsman & a resident of Calderwood.
Most of the planters have been planted by Copeland on the Main Street and the baskets are up too, our caretaker will paint the coloured planters black.
Planting still to be finished in the Castle & the curator still has planters to finish & plant.
Main Street Inspection
LH & RF had walked the Main Street and their report was noted & sent to all Councillors prior to this meeting.

Cemetery
GP reported:
There was an issue with a memorial that appeared in the cemetery where no permit had been granted & it was not affixed, this matter has now been resolved.
The condolence letters that are sent out with the Exclusive Rights of Burial have been amended so it now stresses to families that they need to apply for a memorial via a stonemason & if any are found placed in the cemetery without consent, it will be removed
The unsafe seat in the cemetery has now been made safe & the request for a new memorial bench has been approved following a site becoming available when confirmation had been received that a current occupied site would no longer be required.
A wooden cross had been placed on a grave, this has been removed & placed in the chapel.
It was RESOLVED that a separate meeting will be held to discuss the sections in Egremont Cemetery.
Permission had inadvertently been given for a sloping desk vase in Egremont Cemetery, however upon the erection of the memorial, it was noted to be wider than what is allowed, a discussion took place & it was RESOLVED that as this was a genuine mistake & the upset it would cause to the family if they were asked to remove this stone, the memorial would be allowed to remain in place.
Market Hall
LH reported that the Market Hall was lovely, clean & bright but the men’s toilets had a bad smell which could be coming from the broken tiles in front of the urinal. RESOLVED to get quotes for new tiles
TH had spoken to the caretaker who stated the side lights in the hall were the old bayonet fittings and were hard to find & he suggested that new lights were needed. RESOLVED that this is deferred to the Market hall committee with quotes for new side lights to be considered.

West Copeland Partnership
MM stated that the committee is currently awaiting a date for the next meeting.

Christmas Lights
Recommend a meeting is organised.

Health & Safety
LH reported that the Health & Safety policy had been reviewed & amended & a training day will be organised shortly for all the staff.

Allotment
NF reported that there were several vacant plots still to let, LH said that any remaining vacant plots after the waiting list is exhausted, should be advertised.
LH said an updated risk assessment needed to be carried out on the embankment path at Sandholes, this will be added to the next allotment list of actions.
Letter to be sent out to a tenant to ask him to meet members of the committee on site to discuss the amount of hens on his plot & also when allocating a plot, tenants should be asked how many poultry birds they intend to put on their plot so the committee can agree if the plot is big enough, this was RESOLVED.

TO CONSIDER & REVIEW CORRESPONDENCE
Email from Friends of the Lake District requesting a donation for the 85th anniversary appeal, RESOLVED this is discussed at the next finance meeting.
Email from CALC with an event on 22nd June at Penrith to include Code of Conduct training – RESOLVED to await a date specifically for Code of Conduct training.
Email from C Whiteside with an update on the layout of the seven road humps along Scalegill Road at Moor Row – GC stated that this was the second consultation and it was a better layout. Councillors welcomed this news & pleased it was finally going ahead.
Email from NALC re: Council Spotlight where a Council or a person could be nominated – GP suggested nominating our curator for his continued hard work in the cemetery & specifically in the Jubilee Garden, RESOLVED that our curator should be nominated.
TO RECEIVE THE CLERK’S REPORT
RESOLVED to accept, consider & approve the Clerk’s report.

TO RATIFY THE PAYMENTS MADE BETWEEN MEETINGS
RESOLVED to ratify the payments amounting to £13,678.72

TO RECEIVE & APPROVE THE FINANCIAL STATEMENT AT 12TH JUNE 2019
RESOLVED to accept, consider & approve the financial statement at 12th June 2019 amounting to £17,325.24

TO CONSIDER & REVIEW THE TOWN COUNCIL’S TERMS OF REFERENCES
RESOLVED to accept the current terms of reference for the Market Hall, Appeals & Delegation of Powers.
RESOLVED to accept the current terms of reference as they stand with the exception of the amendments to the following sub-committees:
Cemetery sub-committee – To change the members of the committee to 3 & the quorum of the committee to 2.
Allotment sub-committee – To change the committee members to 4.
Personnel sub-committee – To change the committee members to 5 full members.To change a point as follows “Interview applicants for any staff vacancies on the council and make a recommendation to full council for their agreement”
Finance and General sub-committee – remove point 15 in relation to boundaries, point 19 in relation to publicity matters, & point 20 in relation to public relations & hospitality events as these are all covered by full Council.
TO CONSIDER THE MATTER OF RUBBISH BEING DUMPED IN MOOR ROW
It was confirmed that GC’s suggestion was not within the Council’s powers so it was RESOLVED that he speaks to Copeland about garden waste bins for Moor Row

TO CONFIRM THE MATTER WITH REGARDS CHARGING HALL HIRE FOR THE ANNUAL CRAB FAIR EVENT
RESOLVED that as this was agreed by all Councillors at the May meeting that the Crab Fair committee is charged hall hire fees, the decision cannot be changed for 6 months so it was RESOLVED that the letter is sent informing the Crab Fair committee of the Council’s decision.
LH raised this point for new Councillors to consider when voting as decisions taken cannot be changed for 6 months.

TO CONSIDER A SUITABLE & ELIGIBLE RECIPIENT OF THE GOOD CITIZEN’S AWARD FOR 2019
GP stated that a notice would be displaced in the poster point, on the website and sent to the Whitehaven News and all nominations would be brought to the July meeting for a decision.

TO CONSIDER THE RENEWAL FOR THE LEASE FOR SANDHOLES ALLOTMENT SITE
RESOLVED and agreed to renew the lease for 5 years

EGREMONT MAIN STREET INSPECTORS FOR JULY (TO GIVE THEIR REPORT AT THE JULY TOWN COUNCIL MEETING)
Main Street inspection sheets will be emailed to MM & GC

COUNCILLORS’ MATTERS – AN OPPORTUNITY FOR COUNCILLORS TO RAISE MINOR MATTERS NOT ON THIS AGENDA AND NOT FOR DISCUSSION
The broken fence at Woodend – this is the responsibility of the farmer who owns the field as well as the hedge
A member of the public reported that a man is seen to be regularly urinating on Egremont Main Street – MM to obtain more information & pass it onto the police.
The fencing around the old snooker hall is in a bad state of repair – MM to report this.
Footpath at Croftlands – WS showed Councillors photos of Japanese knotweed that has been found along this path which the lengthsman cannot deal with so work has come to a standstill. He also stated that the housing estate was originally built by Border Engineers, RESOLVED that GP would try again to find out who is responsible for this path.
ITEMS FOR INCLUSION ON THE NEXT AGENDA.
Date to be set for the next litter pick
RESOLVED THE DATE OF THE NEXT MEETING
RESOLVED the next meeting of Egremont Town Council will be held on Tuesday 16th July in the supper room of Egremont Town Market Hall at 5.30pm.

The meeting was brought to a close at 8.00pm

CO

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GP


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MM


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LH


NF.RF.
SB.LH

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GP

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CO

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GP